We are looking for a structured and hands-on Office Manager to ensure smooth day-to-day operations as our team grows. You will own our office operations, vendor management, and hands-on employee support. You will be a key contributor to operational maturity, process discipline, and internal alignment.

You will play an important role in shaping the employee and visitor experience by creating a welcoming, well-organised, and service-oriented office environment. Hospitality is a key part of this role, ensuring that both employees and guests feel supported, comfortable, and well taken care of in day-to-day interactions.

This is a part-time role (24 hours/week), ideal for someone who enjoys creating structure, solving practical issues quickly, and enable teams to perform at their best.

Key responsibilities

Office operations

• Manage office supplies, pantry stock, and basic hardware accessories

• Coordinate vendors and service providers (cleaning, maintenance, IT support, catering, plants)

• Own office logistics: meeting rooms, workspace planning, access keys/badges

• Ensure a safe, functional and professional office environment

• Resolve day-to-day office issues quickly and proactively

Administrative and finance support

• Collect and process incoming invoices and route them for approval

• Track subscriptions, tools, licences, insurance and other recurring office-related contracts

• Support Sales by:

  • requesting quotes and preparing standard product offers

  • coordinating and tracking renewals, ensuring timely follow-up with internal stakeholders

  • assisting with routine commercial administration and documentation

People support and employee experience

• Organise onboarding logistics: accounts, access, workplace setup, welcome package

• Support offboarding logistics: access, equipment returns, administrative steps

• Coordinate team rituals such as team lunches and small events

• Support internal communication: practical updates, reminders, office guidelines

• Support marketing with the organisation of events, customer visits, and internal gatherings

• Act as host for visitors and events, ensuring a professional and welcoming experience

• Take meeting notes and follow up on action items when needed

Requirements

• Experience in office management, operations, or administrative coordination

• Highly structured and reliable, with strong execution and ownership mindset

• Strong communication skills and service orientation

• Comfortable working with invoices, contracts, and vendors

• Proactive problem solver: identifies issues and fixes them

• Strong sense of ownership for creating a welcoming and professional office environment

• Hospitality mindset with attention to detail and service quality

• Ability to anticipate needs of employees and visitors and act proactively

• Fluent in Dutch and in English

What we can offer

• An informal yet professional working environment where you have a direct impact on office operations and the day-to-day employee experience

• A hands-on and autonomous role with strong ownership, where you bring structure, improve processes, and support the office as the team grows

• Collaboration with an international team of more than 400 security specialists working on complex and meaningful challenges within information security

• A competitive salary with additional benefits, including a bonus scheme, pension plan, and insurance coverage

• Flexibility suited to a part-time position of 24 hours per week, allowing for a healthy work-life balance

• A modern and well-located office in the Netherlands, with a strong focus on creating a welcoming and well-organized workplace

• A company culture that values collaboration, inclusion, and personal development, supported by regular team activities and internal events

• A workplace that time and again has been named one of the best in Europe